Information for Students

Employment can be a very important part of your experience at Montana Tech. Working while attending college can help defer the cost of education, assist you in learning valuable time management skills, and give you transferable experience when you enter the job market.

Resources

• Student Employment Policy & Guidelines [PDF]
• Job Classifications [PDF]
• Student Employment Certification [Fillable PDF]
• Request for Approval to Exceed 20 Hours per Week while Enrolled in Summer Session [PDF]
• Electronic Payroll Deposit Form [PDF]
• Accessing Paystubs and W-2 [PDF]

Types of Work

Montana Tech has numerous student positions available. Student positions fall into two categories:

• Work-Study
• Institutional Positions

Work-study is part of a total financial aid offer based on financial need. The work-study offer is the maximum that may be earned during a school year while employed at Montana Tech.

Institutional positions are part-time student jobs funded entirely by a department and may be available if you do not qualify for work-study funds.

Finding a Job

Montana Tech has a wide variety of student positions, which are available in nearly every academic and administrative department on campus.

On-campus jobs are posted through Career Services in DR2.0. Once a position of interest is found, complete the application process. After a decision to hire is made, supervisors will notify the student(s) selected as well as those not selected.

Paperwork

Once you are hired, both you and the supervisor must complete the Montana Tech Student Employment Certification.

Please note * To work as a student employee, you must be registered full-time, maintain full-time enrollment, and be in good academic standing. Full-time status at Montana Tech is at least twelve (12) credits for undergraduate students. Graduate students must carry at least nine (9) credits unless they have a Graduate Teaching Assistantship (GTA) or Graduate Research Assistantship (GRA) which require at least six (6) credits.

If you have worked on campus as a student employee within the last two years, you are not required to complete the New Student Employee Packet again. Contact Student Employment at studentemployment@mtech.edu or 406-496-4223 if you are unsure or have any questions.

If you are new to student employment, you must pick up the Student Employment Packet in Enrollment Services, SSC 3.126 where the forms, policy, and procedures will be explained. Contact student employment at studentemployment@mtech.edu or 406-496-4223 if you are unsure or have any questions.

Please make sure that all documents are completed and signed to avoid processing delays. If more information is needed, we will reach out to you via email about the required documents. Student employees are not allowed to begin work until all necessary paperwork is complete and turned in.

Getting Paid

Timecards

Pre-printed time cards will be sent to the hiring department once completed paperwork has been processed.

It is up to the student and supervisor to ensure timecards are returned to Enrollment Services by the 5:00 p.m. deadline.

If you would like your paychecks electronically deposited, please submit the Electronic Payroll Deposit form to the Budget and Human Services Office, MG 205. Direct deposit information can also be updated though Cyberbear. Please reach out to Student Employment or the Payroll office for your employee identification number.

All time cards:

• Are due in the Enrollment Services Office by 5:00 p.m. of the first working day following the end of each pay period for which time is being reported. Classified employees will be paid bi-weekly (if this falls on a holiday, cards are due by noon on the next business day);
• Need to be completed in ink, signed by the student employee and supervisor;
• Are only accepted if delivered by the supervisor, administrative associate, or other campus official. Timecards will be accepted from a student only if they are sealed in an envelope signed by the supervisor.
• Should be filled out using the quarter hour system and hours should be totaled by the student and supervisor prior to submitting the timecard.
• The clock below shows the quarter hour system. Anything in the range of 00 = .0, 15 = .25, 30 = .5, and 45 = .75.
  
• Late timecards will be processed on the next regularly scheduled pay period.

Paychecks

The student pay period is bi-weekly. Students are paid on the Wednesday that falls two weeks after the end of a pay period. Students that do not have direct deposit, paychecks will be mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract.

• Students leaving for break that want their last check mailed to them should provide a self-addressed and stamped envelope to the Payroll Office, MG 205.

Students that would like paychecks electronically deposited should submit the Electronic Payroll Deposit form to the Budget and Human Services Office, MG 205.

• The first check after signing up for electronic deposit will be mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract; subsequent checks will be electronically deposited.

Confidentiality Issues

In many of the positions available, you may have access to confidential material. Students are expected to respect the confidential nature of information they may read or overhear concerning students, parents, faculty, staff, alumni, donors, or vendors including income information, tax information, grade and job evaluations, documents relating to performance, salary and fringe benefits, insurance information, account information and other administrative or personal information.

All student employees must complete a FERPA training course upon beginning employment at Montana Tech. Supervisors should identify confidentiality issues with all student employees.