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National Science Foundation FastLane


Montana Tech is already registered with the CCR and you DO NOT need to register separately.  This is not clear in their instructions, but you will need to make sure that any of your subawardees named in your proposal are registered with the CCR before you submit your proposal. Principal Investigators planning to submit proposals to National Science Foundation through FastLane will need to register through the Research Office (x4102).


For detailed information and instructions, see the NSF Grant Proposal Guide 10-1 January 2010


NSF FastLane System


Proposals to NSF must be submitted electronically through the NSF FastLane System. Principal Investegators must register through the Research Office to gain access to FastLane. Contact the Research Office (x4102) to set up an account.


NSF FastLane Demonstration System


NSF maintains a FastLane Demonstration Site for users to become familiar with FastLane functions. You do not have to be registered in FastLane to use the Demonstration Site.


High Resolution Graphic and Essential Colored Graphics


Special instructions for proposals that contain high-resolution graphics or other graphics where exact color representations are required for proper interpretation by the reviewer


NSF cannot reproduce proposals containing color. Therefore, PIs generally should not rely on colorized objects to make their arguments. PIs who must include in their project descriptions high-resolution graphics, or other graphics where exact color representations are required for proper interpretation by the reviewer, must submit the required number of copies of the entire paper proposal, including the proposal Cover Sheet, for use in the review process. This submission is in addition to, not in lieu of, the electronic submission of the proposal via FastLane. Given that many NSF programs have converted to use of a primarily electronic review process, PIs are strongly encouraged to contact the cognizant Program Officer prior to submission of the paper copies of a proposal. The cognizant NSF Program Officer is ultimately responsible for reviewing the color materials submitted and making a determination of whether or not to send the paper copies out for merit review.


Upon submission of the proposal, the proposing organization will be notified of the required number of paper copies of the proposal that must be submitted to NSF. The exact number of copies required will appear in an electronic message at the time of FastLane submission and will depend on the NSF Division/Office selected. Such proposals must be postmarked (or provide a legible proof of mailing date assigned by the carrier) within five working days following the electronic submission of the proposal.


Submission Instructions


The same work cannot be funded twice, so a proposal should be submitted only once to NSF. If the proposer envisions review by multiple programs, more than one program may be designated on the proposal Cover Sheet. The submission of duplicate or substantially similar proposals concurrently for review by more than one program without prior NSF approval may result in the return of the redundant proposals. For more information, see the Submission Instructions in the NSF Grant Proposal Guide.


Research proposals to the Biological Sciences Directorate (not proposals for conferences or workshops) cannot be duplicates of proposals to any other Federal agency for simultaneous consideration. There are a few exceptions to this rule. See the Submission Instructions in the NSF Grant Proposal Guide.


The Authorized Organizational Representative (AOR) is required to provide certain proposal certifications. This process can occur concurrently with submission of the proposal for those organizations where the individual authorized to submit a proposal to NSF also is a designated AOR. A proposal may not be processed until NSF has received the complete proposal, including the electronic certifications from the AORs.




The NSF ID is a unique number assigned to FastLane users by NSF. It is a random nine-digit number beginnin with three zeros The NSF ID is used in FastLane as a login ID and identification verification.


National Science Foundation Grant Proposal Guide, January 2010



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