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Satisfactory   Academic   Progress   for   Financial   Aid

Students at Montana Tech of the University of Montana have a responsibility to maintain certain academic standards and make satisfactory academic progress towards a degree whether or not aid is being received. These standards apply to all grants, loans, work study, tuition waivers, and some scholarships received now or in the future.

Federal law requires the consideration of three factors when determining whether a student is making satisfactory progress toward a degree. These factors are 1)minimum GPA; 2) pace of completion or maximum time frame; and 3) satisfactory completion of a minimum number of credits attempted. Student academic records are reviewed at the end of each enrollment period. Students will be notified if a violation occurs. However, it is the student's responsibility to know if a violation has occurred whether or not the student receives notification from Enrollment Processing. Students who fail to meet satisfactory academic progress standards for the first time and those admitted on probation will be placed on financial aid warning and will remain eligible to receive financial aid for one additional semester. Students must meet all standards at the end of the one semester warning period or will be placed on financial aid termination. A student may regain eligibility by enrolling at Montana Tech without financial aid and passing sufficient credits to meet the percentage and/or grade point average standard. The student must submit written notification to the Director of Financial Aid when this has been accomplished before aid eligibility will be reinstated.

Minimum Grade Point Average (measured after each semester including summer) Undergraduates are expected to maintain at least a 2.00 cumulative grade point average at Montana Tech. You are not eligible for financial aid if your cumulative GPA at Montana Tech drops below a 2.0. Graduate students must maintain a 3.00 cumulative GPA in order to be eligible for financial aid.

Pace of Completion or Maximum Time Frame  You are expected to earn a degree in a specific amount of time, measured by credits you have attempted. Transfer credits must be considered in the calculation of maximum time frame credits and the pace you are progressing toward your degree. Transfer credits accepted upon transcript evaluation from prior institutions will be included with your Montana Tech credits in determining the credits you have attempted toward pace of completion and maximum time frame. Credits for which you enroll and subsequently withdraw "W", fail "F", take an incomplete "I" or audit "AU", passed credit "P" and all repeated credits will be counted toward the number of credits attempted. Credit for which a "P" is earned is not counted in earned credits. REPEATS:  You can repeat a failed course as many times as Montana Tech academic policy allows and receive aid for the class. You may repeat a previously passed course once. Montana Tech does not fund a course for which you "Audit". An "N" is considered continuing for academic requirements for the following semester. A change of major does not increase the pace of progression or maximum time frame. Aid can be received for remedial credits as long as you are enrolled in a program leading to a degree or certificate.

Satisfactory Completion Rate Satisfactory completion means you have received a minimum grade of D or P ( satisfactory in a pass/fail class). Grades of I (incomplete), F (failure), W (withdrawal), and AU (Audit) are not acceptable for satisfactory academic progress. Students who do not pass 67% (rounded down) of all credits attempted in two consecutive semesters will be terminated from financial aid. In addition, students must maintain 67% overall pass rate of attempted credits.

The number of attempted credits allowed is 1.5 times the number of credits required to earn your degree. The point at which you cannot complete your degree under maximum time frame is when you are terminated from receiving aid.

 

Pace of Progression or Maximum Time Frame in Academic Programs 

Type of Degree

Credit Requirements

Maximum Attempted Credits

Undergraduate Bachelor Degree

120

180

Undergraduate Bachelor Degree

128

192

Undergraduate Bachelor Degree

136

204

Second Bachelor Degree

240

Associate Degrees*

Varies - See College Catalog

1.5 times credit requirement for degree

Certificate Programs

Varies - See College Catalog

1.5 times credit requirement for degree

Masters Degree

Varies - See College Catalog

1.5 times credit requirement for degree

Pre-Nursing/Pre-Radiologic Technology/Pre-Surgical Technology

36

36

Baccalaureate Prep

60

60

Foundation of Eng & Science

32

32

 *You can receive financial aid for a maximum of two Associates Degrees.

 

Financial Aid Termination

Will occur if: 

  • Earn zero credits after any semester. This includes summer, fall, or spring.
  • Earn less than 67% of attempted credits in the second consecutive semesters.
  • Earn below the minimum required GPA in the second consecutive semesters.
  • Are academically suspended.
  • Exceed the maximum time frame for your academic program.
  • Have met your degree requirements regardless of applying for graduation.  Re-evaluation occurs if you apply for a new degree.

Appeal Procedures

If you are denied financial aid because of failure to maintain satisfactory academic progress, you may appeal. To be successful, you must document extenuating circumstances beyond your control, such as a serious illness or a death in your immediate family, which prevented you from doing well academically. Appeal forms explaining the appeal procedures and necessary documentation are available in Enrollment Services and online at http://www.mtech.edu/onestop/FA/forms.htm. If the appeal is approved by the Appeals Committee, you will be placed on financial aid probation or plan of study.

Exceptions or amendments to any of the specific provisions regarding satisfactory academic progress standards may be made at any time, without publication, due to changes in federal, state, and/or institutional regulations or policies.