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Satisfactory   Academic   Progress   for   Financial   Aid

Students at Montana Tech of the University of Montana have a responsibility to maintain certain academic standards and make satisfactory academic progress towards a degree whether or not aid is being received. These standards apply to all grants, loans, work study, tuition waivers, and some scholarships received now or in the future.

Federal law requires the consideration of three factors when determining whether a student is making satisfactory progress toward a degree. These factors are 1) minimum GPA; 2) pace of completion or maximum time frame; and 3) satisfactory completion of a minimum number of credits attempted. Student academic records are reviewed at the end of each enrollment period. Students will be notified if a violation occurs. However, it is the student's responsibility to know if a violation has occurred whether or not the student receives notification from Financial Aid. Students who fail to meet satisfactory academic progress standards for the first time, as long as some credit and GPA are earned, will be placed on financial aid warning and will remain eligible to receive financial aid for one additional semester. Students must meet all standards at the end of the one semester warning period or will be placed on financial aid termination. A student may regain eligibility by enrolling at an accredited college or university, without the assistance of financial aid at Montana Tech, and passing sufficient credits to meet the percentage and/or grade point average standard or as per other arrangement made with the Financial Aid Director. The student must submit written notification to the Director of Financial Aid when this has been accomplished before aid eligibility will be reinstated.

Minimum Grade Point Average (measured after each semester including summer) Undergraduates are expected to maintain at least a 2.00 cumulative grade point average at Montana Tech. Undergraduate students are not eligible for financial aid if your cumulative GPA at Montana Tech drops below a 2.0 for two enrolled (not necessarily sequential) consecutive semesters (ie Student has 1.9 GPA at end of fall term and sits out the next spring and fall terms.  Student re-enrolls for the next spring term and earns a 1.9 again.  That is considered consecutive semesters and the student would be terminated for not meeting the minimum GPA requirement). Graduate students must maintain a 3.00 cumulative GPA in order to be eligible for financial aid.  Graduate students are not eligible for financial aid if the cumulative GPA at Montana Tech droops below a 3.00 for two enrolled consecutive semesters (ie Student has 2.9 GPA at end of fall term and sits out the next spring and fall terms.  Student re-enrolls for the next spring term and earns a 2.9 again.  That is considered consecutive semesters and the student would be terminated for not meeting the minimum GPA requirement.)

Pace of Completion or Maximum Time Frame  Students are expected to earn a degree in a specific amount of time, measured by the credits that have attempted. Transfer credits must be considered in the calculation of maximum time frame credits and the pace you are progressing toward your degree or certificate. Transfer credits accepted upon transcript evaluation from prior institutions will be included with your Montana Tech credits in determining the credits that have been attempted toward pace of completion and maximum time frame. Credits for which a student enrolls and subsequently withdraws "W", fails "F", takes an incomplete "I" or audits "AU", passed credit "P" and all repeated credits will be counted toward the number of credits attempted. Credit for which a "P" is earned is not counted in earned credits. REPEATS:  A student can repeat a failed course as many times as Montana Tech academic policy allows and receive aid for the class. A previously passed course may be repeated once. Montana Tech does not fund a course for which you "Audit". An "N" is considered continuing for academic requirements for the following semester. A change of major does not increase the pace of progression or maximum time frame. Aid can be received for remedial credits as long as you are enrolled in a program leading to a degree or certificate.

Satisfactory Completion Rate Satisfactory completion means that a minimum grade of D- or P (satisfactory in a pass/fail class) has been achieved. Grades of I (incomplete), F (failure), W (withdrawal), and AU (Audit) are not acceptable for satisfactory academic progress. Students who do not pass 67% (rounded down) of all credits attempted compareted to earned in two consecutive enrolled semesters will be terminated from financial aid (ie Student has completed 65% at end of fall term and sits out the next spring and fall terms.  Student re-enrolls for the next spring term and completes 63%.  That is considered consecutive semesters and the student would be terminated for not meeting the completion rate.). In addition, students must maintain 67% overall pass rate of attempted credits.

The number of attempted credits allowed is 1.5 times the number of credits required to earn a degree or certificate. The point at which a degree or certificate cannot be earned under maximum time frame is when financial aid is terminated.

 

Pace of Progression or Maximum Time Frame in Academic Programs 

Type of Degree

Credit Requirements

Maximum Attempted Credits

Undergraduate Bachelor Degree

120

180

Undergraduate Bachelor Degree

128

192

Undergraduate Bachelor Degree

136

204

Second Bachelor Degree

240

Associate Degrees*

Varies - See College Catalog

1.5 times credit requirement for degree

Certificate Programs

Varies - See College Catalog

1.5 times credit requirement for degree

Masters Degree

Varies - See College Catalog

1.5 times credit requirement for degree

Pre-Nursing

47

47

Pre-Radiologic Technology/Pre-Surgical Technology

36

36

Freshman Engineering Program

32

32

 *Financial aid can be received for a maximum of two Associates Degrees.  However, eligibility for Federal Subsidized Loans for the second Associate Degree might be exhausted due to the 150% Direct Subsidized Loan Limit provision.

 

Financial Aid Termination

Will occur if a student: 

  • Completely withdraws from Montana Tech during the semester.
  • Earns zero credits after any semester. This includes summer, fall, or spring.
  • Earns less than 67% of attempted credits in the next semester of attendance after the warning period.
  • Earn below the minimum required GPA in the next semester of attendance after the warning period.
  • Is academically suspended.
  • Exceeds the maximum time frame for the 150% of the established length of the academic program.
  • Has met the degree or certificate requirements regardless of applying for graduation.  Re-evaluation occurs if a new degree is applied for.

Students who are terminated from financial aid for any reason will remain ineligible until all deficiencies are remedied and satisfactory academic progress is met according to all three criteria or successfull appeal.  Sitting out of school for a period of time will not reinstate financial aid eligibility at Montana Tech.  It is the student's responsibility to notify financial aid when the deficiency has been corrected.

Students whose financial aid is terminated because of maximum time frame can contact the Director of Financial aid for advice on remedies that might be appropriate for the academic plan.  For example, undergraduates who exceed 204 credits will regain eligibility when they graduate and seek a graduate degree or a second bachelor degree.

Appeal ProceduresA student placed on financial aid termination because of failure to maintain satisfactory academic progress may appeal. The appeal must document extenuating circumstances beyond the student's control, such as a serious illness or a death in the immediate family, which prevented the student from doing well academically. The appeal form explains the appeal procedures and necessary documentation.  It is available in Enrollment Services, Mining and Geology Building, Room 207, and online at http://www.mtech.edu/onestop/FA/forms.htm.

If the appeal is approved by the Appeals Committee, the student is placed on financial aid probation or academic plan.

*Exceptions or amendments to any of the specific provisions regarding satisfactory academic progress standards may be made at any time, without publication, due to changes in federal, state, and/or institutional regulations or policies.