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Terms And ConditionsThe information below has been prepared to help you understand financial aid at Montana Tech of the University of Montana. All information applies to students attending both the North and South Campuses. There is information that will tell you about your Award Notification Letter, how to respond to your aid offer, how your financial aid will be disbursed and what is expected of you for Satisfactory Academic Progress. You are responsible for knowing the policies and procedures described in this message. We want you to know that our award offer represents the most equitable award we can make based on the information you submitted, the estimated funds the university will have for the current academic year, and when you applied for financial aid. It is possible that your award package may change if regulations or funding levels change or if your financial aid eligibility profile changes. If you have any questions, please let us know. About the Award Notification Letter Determining Eligibility The three components used to determine your eligibility for financial aid are 1) Cost of Attendance, 2) Expected Family Contribution, and 3) Other Financial Resources available to you. COST OF ATTENDANCE: The cost of attendance represents educational expenses used in determining the amount of financial aid that will be awarded to you. These expenses reflect reasonable spending levels for an academic year, which includes everything from tuition and fees to miscellaneous expenses. This is not the billing amount that you will owe to the school. It is to be used as a guideline for expenses of attending school. Since cost of attendance reflects average costs, you may spend more or less than the amounts allowed. TUITION AND FEES: The Board of Regents approves Tuition and fees
yearly. The amount used in your cost of attendance is an average
amount of tuition and fees. Tuition and fees are published on the
Business Office website (www.mtech.edu/businessoffice/). Please
notice the term that is being displayed. BOOKS AND SUPPLIES: The figure used is sufficient for the majority of students attending either campus of Montana Tech. Some students may have higher or lower costs because of required supplies associated with special classes or certain curriculums. TRANSPORTATION & MISCELLANEOUS: These components provide for moderate transportation, clothing, recreation, medical, and other personal expenses. Actual expenses may vary depending on living arrangements, priorities and personal obligations and preferences. IMPORTANT: If attendance is less than or greater than nine months or if enrollment is less than 12 credit hours per semester, budget components will be adjusted accordingly. Please remember, most financial aid cannot meet all your costs while you are attending Montana Tech. Therefore, it is very important for you to manage your financial resources wisely. EXPECTED FAMILY CONTRIBUTION: The Expected Family Contribution is the amount that you and your parents (if applicable) are expected to contribute toward your educational costs. This amount is determined from information provided on your Free Application for Federal Student Aid (FAFSA) according to a formula established by Congress. You do not necessarily have to pay this amount nor does it mean that financial aid will take care of all costs if the EFC is 0. However, for awarding purposes we must use the figure as the Federal Methodology determined it. OUTSIDE RESOURCES: This represents other known and expected financial resources you will have available to assist you with your educational costs, such as scholarships, Veterans Education Benefits, Vocational Rehabilitation, ect. FINANCIAL NEED: Your Financial Need is determined by subtracting your Expected Family Contribution and Outside Resources from your Cost of Attendance. How is Financial Aid Awarded Your award package is based on a combination of funds available and your eligibility. Your award package may not include funds from all aid programs. Some funds carry restrictions and some have limited funds available with maximum and minimum award limits. Financial aid packages are based on the level of need. The Federal Pell Grant is the foundation of your package, if you are eligible. The next awards we package are grants (federal, state, and/or institutional). Some grant funds have restrictions, which limit awards to Montana residents and/or exceptional need. Grants, other than Pell, are limited but are awarded to eligible full time undergraduate students until funds are no longer available. Work-study funds are awarded after grants. Federal Perkins Loans are awarded next. Both work-study and Perkins Loans are only awarded to full time students. Lastly, we award Federal Stafford Loans, which may be Subsidized, Unsubsidized or both. Parents should contact this office if they wish to apply for a PLUS loan. Please contact us before browsing the web. Accepting/Declining Your Financial Aid You can accept or decline any part of your financial aid award package by clicking the appropriate button for each fund. If you want to accept a lesser amount of the Federal Subsidized and/or Unsubsidized Stafford Loan than the amount awarded, please indicate the amount you wish to borrow in the box to the right of the award. Awards must be split equally between the fall and spring semesters and loans must have two disbursements. Therefore, if you are attending fall semester only, you will have one disbursement at the beginning of the semester and one after the midpoint of the semester. All first time freshman borrowers will have a 30 day hold on the disbursement of their Stafford Loan funds which means the funding for Stafford Loans will not be credited to your account until 30 days into the semester. Before deciding to accept or reject an award, you should know and think carefully about the following: 1. Think about the amount and type of loan being accepted. If you have more than one type of loan, you may be required to repay those loans simultaneously. If you borrow Federal Unsubsidized Stafford Loans you will be charged interest from the time the loan is disbursed until it is paid in full. Do not borrow more than you absolutely need. 2. If you did not receive sufficient financial aid necessary to enable you to attend Montana Tech, let us know. If you have unique circumstances, we may be able to address them. Indicate your acceptance or rejection of the aid offered by completing your Financial Aid Notification on-line. Awards will be canceled if no response is received. If you will not attend Montana Tech for one or more of the semesters listed on your Award Notification Letter, please indicate what your plans are in the comment area of the award letter. A change in your enrollment status may affect your eligibility for certain awards. Audit credits do not count toward the credit requirements in determining enrollment status. About the Financial Aid Programs Financial aid is money in the form of loans, grants and employment available to students to help pay the cost of attending a college, university, or vocational/technical school. Financial aid comes from the federal government (the largest provider of aid), state governments, the schools themselves, and a large variety of other public and private sources. The following is information concerning federal financial aid you may have been awarded. Unless otherwise indicated, all financial aid is credited directly to your University student account. FEDERAL PELL GRANT: A Federal Pell Grant does not have to be repaid. Pell Grants are awarded only to undergraduate students with high financial need who have not earned a bachelor's or professional degree. How much you receive will depend on your cost of attendance, whether you are a full-time or part-time student, and whether you attend school for a full academic year or less. You may not receive Pell Grant funds from more than one school at a time. FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (FSEOG): A Federal Supplement Educational Opportunity Grant is for undergraduates with exceptional financial need, with priority being given to students who receive Federal Pell Grants. An FSEOG does not have to be repaid. BAKER (MTAP) GRANT: This is a state funded grant program for low and middle income students who are Montana residents to help cover the cost of tuition, fees, and books. In order to be eligible, students must meet certain criteria and be enrolled as full-time students. A Baker grant does not have to be repaid. MONTANA HIGHER EDUCATION GRANT: This is a federal-state partnership funded grant program based on need, which is restricted to undergraduate students who are Montana residents. A MHED grant does not have to be repaid. ACCE$$ GRANT: Student Assistance Foundation of Montana (SAF) has created this grant program to help students who, in the judgment of the school financial aid office, are encountering financial barriers that interfere with their access to post secondary education. MGSLP GRANT: Montana Guaranteed Student Loan Program (MGSLP) has created this grant program to help students who, in the judgment of the school financial aid office, are encountering financial barriers that interfere with their access to post secondary education. WORK-STUDY EMPLOYMENT: Work-study jobs are posted on blue paper during the academic year on the board located outside the Financial Aid Office. The job board operates primarily on a self-referral system; you choose the jobs that interest you and you call to arrange your own interviews. If you were awarded work-study, it will be listed on your Award Notification Letter and you will receive more information regarding employment if you accept your award. If you did not receive a work-study award as part of your financial aid package, you may have your name added to the work-study request list by sending in a written request or e-mail. If work-study funds become available, students on the request list will be considered for an award based on their eligibility. Being placed on the wait list in no way assures you that you will receive a work-study award. Work-study awards are not credited to your University student account. You are paid directly on the 1st of each month for the actual hours worked during the preceding month. You may not earn more than your work-study award nor are you guaranteed to earn your entire award. Your employer may decide to pay you, as a regular part-time employee after your work-study award is exhausted. FEDERAL PERKINS LOAN: A Federal Perkins Loan is a low-interest (5percent) loan for students with exceptional need. The Federal Perkins Loan is for both undergraduate and graduate students. Montana Tech awards Federal Perkins Loans primarily from funds generated from former students repaying these loans. As a Perkins Loan borrower, you are not charged an origination or other loan fee. If you are attending school at least half time, you have nine months after you graduate, leave school, or drop below half-time status before you must begin repayment. This is called a "grace period". At the end of your grace period, you must begin repaying your loan. Interest begins to accrue at that time. You have up to 10 years to repay. If you accept a Federal Perkins Loan and have not previously borrowed a Federal Perkins Loan from Montana Tech, you must complete Perkins Entrance Counseling and sign a Master Promisory Note in the Financial Aid Office. FEDERAL STAFFORD LOAN: Federal Stafford Loans are either subsidized or unsubsidized. The federal government pays the interest on the subsidized loan until you begin repayment and during the authorized periods of deferment. Interest begins accruing on the unsubsidized loan from the time the loan is disbursed until the loan is paid in full. If you allow the interest to accrue, it will be capitalized. This means that at the end of your grace period the interest accrued will be added to the principal balance of your loan. When you are billed the interest will accrue on the new balance. If possible, your best option is to pay the capitalized interest. Most lenders will bill you quarterly. You may receive Subsidized, Loan, Unsubsidized Loan, or a combination of both. The interest rate on both loans is variable but will never exceed 8.25 percent. In most cases you will be charged a 1 percent guarantee fee. The guaranty agencies retain the fees. The Montana Lenders on the Preferred Lender List are paying the Origination Fee for you. Repayment on Federal Stafford Loans begins six months after you graduate, leave school, or drop below half-time enrollment. This is called a "grace period." You will be required to attend an Entrance and an Exit Loan Counseling Session, which will cover pertinent information regarding your rights and responsibilities as a borrower. If you have already signed a serial Master Promissory Note and are staying with the same lender, you will not need another promissory note. If this is the first time you have borrowed from the Federal Stafford Loan Program or this is the first time you have borrowed from Montana Tech, you must complete an Entrance Interview and then you will need to complete your Master Promissory Note (MPN) for your completion. Beginning with the 2002-2003 academic year, you can sign your MPN electronically using your PIN number from the FAFSA. FEDERAL PLUS LOAN: Federal Plus Loans are available to parents of dependent undergraduate students. Parents are the borrower and must have a credit check before the loan is approved. Parents can borrow up to the cost of attendance minus any resources or financial aid the student received. Parents should contact the Financial Aid Office if they are interested in applying for a Federal Plus Loan or visit FASTPLUS-PreApproval. If the parent is denied a Plus loan, please contact our office, as you may be eligible for additional assistance from the Federal Unsubsidized Stafford Loan Program. Scholarships SCHOLARSHIPS AWARDED BY THE SCHOOL: Institutional scholarships are provided to the College by donors who specify the award criteria. The Selection process is managed by the appropriate college or department as well as through the Financial Aid Office. Some scholarships are awarded to continuing students and others are specifically designed for incoming freshmen or transfer students. A scholarship application must be completed each academic year by March 1st for consideration of scholarships. There is a separate scholarship application for freshman and transfer students, continuing students, and the College of Technology students. Please be sure that you have completed the correct form. The donor of private scholarships controls the application process and selection criteria and determines who the recipients are. The donor notifies you of the award, but usually sends the money to Montana Tech for distribution. HOW SCHOLARSHIPS ARE PAID: Most scholarships, both institutional and private, are applied to your Business Office student account each semester. Some may be sent directly to you, but this is the exception. Normally, the college must confirm that you have been accepted and have enrolled full time in courses before payment will be made. If you know that you will be enrolled less than full time (less than 12 credit hours as an undergraduate student), you will need to have your donor or department contact the Financial Aid Office to approve payment of your scholarship(s). If your scholarship arrives after you have already paid your bill for the semester, you will need to pick up a refund check at the Business Office after the scholarship is processed. Your donor may also provide instructions in a cover letter on how the scholarship funds are to be disbursed to you. If no specific instructions are provided, the Financial Aid Office automatically divides the private scholarship equally between fall and spring semesters. If you have received a Western Undergraduate Exchange (WUE) Scholarship or an Advantage Scholarship, you are paying 150% of in-state tuition. You will not receive a credit on your Business Office account for this scholarship. Your bill will be calculated with your WUE status or Advantage Status. PRIVATE SCHOLARSHIP CHECKS: If you have or will receive a private scholarship, the donor should send your scholarship check, payable to Montana Tech of the University of Montana, and a cover letter to the Financial Aid Office. All correspondence should include your name, social security number and directions for disbursement. Please inform you donor that it is preferable for Montana Tech to receive scholarship checks for the fall semester in July and in December for the spring semester. Funds are not disbursed until the beginning of the semester, but early receipt of the check ensures that you will have the funds to pay your bill on time. If your scholarship check has not been received in the Financial Aid Office by the fee statement payment deadline, you must make other arrangements to pay your bill to avoid cancellation of classes or late charges. SCHOLARSHIP INFORMATION SOURCES: The Financial Aid Office posts all outside scholarship information that it receives on the Scholarship Board across the hall from the Financial Aid Office. Do not pay money for scholarship/financial aid information. Beware of scams. Two reputable Internet sources of scholarship information are www.fastweb.com and www.collegeboard.org. Disbursement of Funds If financial assistance is available at the time you are billed for College charges, your award amounts for the semester or term will be listed as estimated amounts on your fee billing statement and will be deducted from the total due. This will include billable charges (tuition, fees and room and board if you live on campus), plus any prior term charges or any other charges assessed by the College such as library or parking fines. Your Financial Aid/Scholarships cannot credit your Business Office student account unless you have registered for classes. Be sure to check your fee billing statement carefully. Some types of financial aid are listed on your fee bill and others, such as work-study, do not appear. Outside donor scholarships sent to the Financial Aid Office may be listed for only one-half of your scholarship unless the donor instructs us differently. Be aware that some donors do not release scholarship funds until after the beginning of the semester or term and, therefore, you may need to pay your fee bill before the College receives your scholarship. Alaska loan checks, other private loan checks, some Federal Stafford Loans, and some private scholarship checks payable to students are mailed to the College by the lender or donor. For these checks to be released to you, you must come to the Financial Aid Office and obtain your release of funds form to take to the Business Office. At no time does the Financial Aid Office disburse funds. Information regarding your financial aid is submitted electronically to the Business Office for processing. All questions regarding your fee billing statement, the amount of any refund you may receive, and when refund or other checks will be released should be discussed with Montana Tech's Business Office. You must return the signed fee bill to the Business Office either in person or by mail to verify your intention of attending Montana Tech. If your financial aid exceeds your College charges, you will be paid (refunded) the difference. Disbursement of financial aid funds begins at the start of each semester and continues until the end of that semester. Please be aware the Business Office will not release a refund check unless you have a Digger Card. Please remember, if your financial aid does not cover all of the College charges for the semester or if your financial aid has not been processed, those charges must be paid by the due date specified on your fee billing statement. Failure to pay by the due date may result in late payment penalties and/or cancellation of your registration for the semester or term. If you do not have sufficient funds or financial aid to pay your fee bill by the due date, you may wish to use our Deferred Fee Payment Plan. DEFERRED FEE PAYMENT PLAN: If you will have difficulty in meeting full payment of the College charges by the due date, you may apply for the deferred fee payment plan. This is an installment contract between the college and the student that permits qualified applicants to pay a third of tuition, fees and/or College room and board charges plus the $30 deferment fee on fee payment day, thus reducing the burden of the entire payment being due all at once. The remaining balance is payable in two additional installments during the term which are stated on the deferment contract. The contract must be completed in the Business Office on the day you wish to make the first payment. SHORT-TERM LOANS: This is a loan which permits a student, who may be experiencing temporary difficulties, to borrow small sums of money for a short period of time. No collateral is required for a short-term loan although the student must identify a reliable source of repayment. In addition, a student must have a cumulative grade point average of 2.0 or better, be enrolled for at least six credits as a regular student, and have a satisfactory repayment record with respect to any previous loan (s) received. In most instances, the student cannot owe any funds to the College. The College reserves the right to reject or decline any application, to determine the amount and a date of repayment for any loan approved, charge interest, and to require a guarantor. Applications and other information regarding the short-term loan program may be obtained from the Director of Financial Aid. Allow a minimum of three (3) working days to process a short-term loan application. Short-term loans are not available when school is not in session or the student is not currently enrolled. Your Rights and Responsibilities You have the right to privacy. All records and data submitted with your application for financial aid are treated as confidential information. You have the right to a complete explanation of the award process. If you do not understand your financial aid award, or feel your application has not been evaluated fairly, pleases contact us. You have the right to appeal. You may request a review of any decision concerning your financial aid eligibility. If necessary, you may be directed to submit a written appeal and supporting documentation. It is your responsibility to provide additional documentation, tax returns, W-2's, and any additional information requested by the Financial Aid Office. It is your responsibility to read, understand and be accountable for all forms or agreements you sign. We recommend you keep copies for your records. It is your responsibility to report all scholarships, grants, fellowships, fee remissions, veteran’s benefits, vocational rehabilitation, or any other financial resources. Changes in Your Eligibility Your awards may be reduced or canceled, or you may be required to repay awards that you have already received if you:
Troubleshooting Come to the University with some money of your own. Even if your aid is prepared on time, funds may not be available until classes begin. You will need money for housing, books, and other immediate expenses. Register for the appropriate number of credits. You must be registered for the appropriate number of credits, which correspond to the funding level indicated on your Financial Aid Notification Letter. Pay your own fees and other charges by the due date if your aid is delayed. Fees are due prior to the beginning of each semester. If not paid when due, you are subject to a late fee and/or cancellation of registration. Do not drop any of your classes or withdraw from Montana Tech without checking first with the Financial Aid Office. If you drop below the required minimum credit load or fail to complete the appropriate number of credit hours, your financial aid may be canceled and/or repayment required. Always communicate in a thorough and timely manner by responding immediately to all correspondence from our office. Always include your Social Security Number or Student ID on correspondence or when you leave telephone messages. Keep photocopies of all forms and documents you submit to all agencies and offices. Notify the Financial Aid Office of any change in either your permanent or campus mailing address. Apply every year for Financial Aid and Scholarships by the March 1 deadline. Adding and Dropping Credits The Registrar's Office officially verifies the number of credits for which all students are enrolled at Montana Tech. The Financial Aid Office uses this information to determine your enrollment status based on the 15th day of College instruction. CHANGE IN ENROLLMENT STATUS ON OR BEFORE THE 15th CLASS DAY: Disbursement of your aid is contingent upon the number of credits for which you are enrolled at the time your aid is disbursed. This must correspond to the funding level indicated on your most current Award Notification Letter. If your enrollment status changes on or before the 15th class day due to your dropping credits after financial aid funds have been disbursed, including a retroactive drop of credit hours, you may have received funds that you were not entitled to receive. You will receive a bill from the Business Office for any overpayment made to you. If you add credits on or before the 15th class day and you are entitled to additional funds, the Financial Aid Office will credit your Business Office account with any additional funds you may be entitled to receive. WITHDRAWAL FROM CLASSES AFTER THE 15th CLASS DAY: If financial aid funds have been disbursed to you and you withdraw from any class after the 15th day of instruction, but remain enrolled at Montana Tech of the University of Montana, repayment of financial aid funds is normally not required. You may, however, have deficient credits at the end of the semester. Please refer to the following section on "Satisfactory Academic Progress". Satisfactory Academic Progress Requirements State and federal financial aid regulations require that a financial aid recipient maintain satisfactory academic progress as he/she advances toward a degree or certificate at Montana Tech of the University of Montana. In order to verify academic progress, the student’s entire academic record, including transfer credits and earned credits while not a financial aid recipient, must be reviewed at the initiation of a financial aid application and prior to the disbursement of aid each semester. All forms of financial aid, including fee waivers, are affected by this policy except scholarships. Satisfactory academic progress policy represents minimal standards of completion for financial aid eligibility and does not necessarily coincide with some program eligibility requirements or with requirements students must fulfill at the beginning of a term to initially receive some student aid. Effective July 1997, satisfactory academic progress at Montana Tech of the University of Montana is outlined in the following policy. A student may be placed on financial aid suspension for credit hour completion, Cumulative GPA deficiency, or for maximum time frame of attempted credits including transfer credits. Each policy is explained in detail in this brochure. Non-degree students are not eligible for federal financial aid. CREDIT HOUR COMPLETION Students who have been academically suspended from Montana Tech of The University of Montana by the academic Deans Committee will immediately lose eligibility for financial aid. Academic reinstatement does not reinstate financial aid eligibility. A separate financial aid appeal for reinstatement of aid is required. Based on credits attempted each term, a student must successfully complete the number of credits outlined in the following chart. ENROLLMENT CREDITS COMPLETED PROGRESS 12 + credits 12 or more Satisfactory
9-11 credits 9 or more Satisfactory
1-8 credits ALL CREDITS MUST BE PASSED OR AID WILL BE SUSPENDED. If a student is placed on financial aid suspension or probation, the student must register at the enrollment status at which they were funded the following semester to satisfy satisfactory progress requirements unless other arrangements have been made with the Financial Aid Director. Satisfactory completion means a student has received a minimum grade of D or P (Satisfactory in pass/fail class). Grades of I (incomplete), F (failed), W (withdrawn), and AU (audit) are not considered adequate or acceptable in maintaining academic progress. Repeated courses and non-credit remedial courses will be counted in both attempted and completed credits. Auditing of a class does not count as enrolled credits for financial aid. During the 15 day drop/add period, the financial aid office monitors drop/adds on a daily basis. A student whose credit level is below the credit level required for that term may be subject to an aid reduction imposed against current aid awards received. In addition, at the end of each term including summer term, a credit evaluation will be made for completion of credits for suspension and probation. Financial Aid Probation is a warning that the student has not completed the minimum acceptable credits. A student who is on probation will be placed on financial aid suspension if he/she fails to achieve satisfactory progress during the next term of attendance. (See Chart above). A student is on financial suspension until (1) a written appeal is approved through the Financial Aid Office (see appeal process below), (2) the student completes a successful term at Montana Tech of The University of Montana without benefit of financial aid and a subsequent request for reinstatement is approved through the Financial Aid Office. A successful term will be determined on a case-by-case basis by the Office of Financial Aid, or (3) returning students may begin receiving financial aid after suspension if their potential for success has improved, this is defined by ceasing attendance for at least one year at a post-secondary school thereby allowing time to assess personal matters. QUALITATIVE COMPONENT (CUMULATIVE GRADE POINT AVERAGE) A student must maintain a 2.0 cumulative grade point average to remain in good standing or academic standing consistent with graduation. A student is on financial aid suspension until (1) a written appeal is approved through the Financial Aid Office (see appeal process below), or (2) the student raises his/her CGPA at Montana Tech of the University of Montana without benefit of financial aid and a subsequent request for reinstatement is approved through the Financial Aid Office. All periods of attendance where the student must fund himself/herself due to failure to make progress and students who attend without Title IV aid and now apply are subject to this policy. TERMINATION FOR MAXIMUM TIME FRAME PROGRAM LENGTH TOTAL ATTEMPTED CREDITS INCLUDING TRANSFER CREDITS
Transfer credits from other schools will count in the attempted credits toward maximum time frame. Readmitted students must meet all satisfactory academic standards for financial aid eligibility. Summer session functions as a separate term and is counted toward total attempted credits for financial aid eligibility. Less than full time students will have their eligibility prorated against the maximum time frame. All periods of attendance will be counted toward the maximum time frame in which a student does not receive Title IV aid. Students who change majors or degrees while at Montana Tech of The University of Montana are treated the same as other students toward maximum time frame. All attempted and transfer credits are counted. APPEAL PROCESS A student who has been placed on financial aid suspension may submit a written appeal with appropriate documentation attached to the Financial Aid Office. Inappropriate course selection is not an acceptable reason for failure to maintain satisfactory academic progress. A financial aid appeals committee will review the mitigating or unusual circumstances listed in the appeal, how well the student has demonstrated he/she is now making good progress toward earning his/her degree, all supporting documentation provided and the student’s entire academic record. If the appeal is approved, the student must maintain progress toward their degree in all subsequent semesters. If progress is not maintained, the student will be returned to suspension status, which would require the student to successfully complete all deficiencies at Montana Tech of the University of Montana without benefit of aid. If the appeal is denied, the student must bring himself/herself into good standing without benefit of aid by successfully completing all deficiencies at Montana Tech of The University of Montana. The student must submit a subsequent appeal to the Financial Aid Office upon completion of the deficiencies. A student whose financial aid eligibility is suspended for exceeding the maximum time frame requirement must attach to the written appeal a plan of study, signed by his/her advisor. If the appeal is denied for maximum time frame, the student is ineligible for financial assistance at Montana Tech of The University of Montana for that academic level. The student cannot bring himself/herself into good standing at Montana Tech of The University of Montana by attending without benefit of aid. If a student’s appeal is denied, he/she may request reconsideration by the appeal committee if new information or documentation not included in his/her appeal can be provided. The decision of the appeal committee is final. Appeal forms must be submitted no later then October 31 for Fall Semester, no later than March 31 for Spring Semester, and no later than June 1 for summer term. This deadline applies regardless of date of notification to the student of his/her suspension status from the Office of Financial Aid. It is the student’s responsibility to know if he/she will not maintain the standards of this policy. In other words, a student is suspended whether or not they received notification from the Office of Financial Aid. Further, it is the student’s responsibility to initiate all appeals. Reinstatement of financial assistance will be subject to funds available at the time the appeal is approved. Exceptions or amendments to any of the specific provisions regarding satisfactory academic progress standards may be made at any time, without publication, due to changes in federal, state, and/or institutional regulations or policies. Withdrawing from Montana Tech Should you stop attending classes at Montana Tech, you should officially withdraw to get a grade of "W" (withdrawal). If you stop attending classes and receive a grade of "F" (failure) in all classes, you will be considered to have unofficially withdrawn. Students should contact the Financial Aid Office during the official withdrawal process. If you withdraw, either officially or unofficially, a withdrawal calculation will be preformed to determine the amount of aid that you must repay to the financial aid accounts based on the Federal, State, and institutional withdrawal policy. The repayment amount will be determined by the date of official or unofficial withdrawal and the type of financial aid received. For an explanation of the policy, see the fact sheet titled Return of Title IV Funds available in the Financial Aid Office. If you received funds for which you were not eligible, you will receive a bill from the Business Office for repayment of those funds. If you have any student loans, your loan service center will be notified of the change in your enrollment status. In keeping the terms of your loan promissory note, notify your loan service center regarding any change in address or enrollment status. In most circumstances, financial aid funds cannot be disbursed after withdrawal, except for work-study wages already earned. If you plan to return to Montana Tech in a subsequent term during the award year, be sure to notify the Financial Aid Office. Important Reminders Web Access Financial aid and account information is accessible electronically on the Web by logging into the secure area at www.mtech.edu. Choose OrediggerWeb in the quick jump menu and then log in to secure area. You will need your user ID and Montana Tech PIN number. You may be able to find answers to many of your questions here. We have experienced and well-trained staff available on walk-in or appointment basis to assist you. Office hours are from 8:00 a.m. - 4:00 p.m. weekdays. Please don't hesitate to visit our office, phone us, send us e-mail, or fax us with your questions. We’re here to help. Montana Tech of the University of Montana Telephone: 406-496-4212 E-MAIL: Finaid@mtech.edu Policies and procedures governing financial aid programs are subject to change at any time without prior notification or publication due to changes in University, State, and/or federal guidelines and regulations. Montana Tech of The University of Montana is an equal opportunity/affirmative action institution that does not discriminate on the basis of race, color, national origin, sex, age, disability, creed, religion, or veteran status. READ THIS FORM IN ITS ENTIRETY BEFORE SIGNING YOUR AWARD NOTIFICATION!! NOTICE: Explanation of Award Letter Grants The value listed on any grant is for full-time enrollment. Pell Grant will adjust to the number of credits enrolled. Waivers The value listed for any waiver represents the amount paid for 12 or more credits each semester. The waiver will pay a reduced amount for fewer credits. Loans Any loan will be paid for the amount listed (minus any origination and guarantee fees when applicable) provided the award matches your intended enrollment status of full-time or part-time. Enrollment for less than six credits disqualifies you from receiving any type of federal loan. CONDITIONS FOR RECEIVING FINANCIAL AID AT MONTANA TECH/NORTH AND SOUTH CAMPUS # By signing this award letter, I agree, if asked, to provide information that will verify the accuracy of my completed form. This information may include a copy of federal tax returns. Also, I certify that I will use federal and/or state student financial aid only to pay the cost of attending Montana Tech. I am not in default on a federal student loan or have made satisfactory arrangements to repay it. I do not owe money back on a federal student grant or have made satisfactory arrangements to repay it. I will notify Montana Tech if I default on a federal student loan and understand that the Secretary of Education has the authority to verify income reported on this application with the Internal Revenue Service. If I purposely give false or misleading information, I may be fined $10,000, sent to prison, or both. # I understand that I must be making satisfactory progress in a course of study leading to a degree. I further understand that my financial aid will be canceled if I fail to meet satisfactory progress requirements. Satisfactory Progress Policy was reviewed earlier on this page and copies are available in the Financial Aid Office. # If I withdraw, receive all failing grades, or do not complete a term, I understand (1) I may owe a repayment for financial aid received that term, and (2) my eligibility for further aid will be terminated. # I acknowledge that under regulations governing financial aid programs, Montana Tech Financial Aid Office may release information about me to other qualified agencies including my lending institution, Bureau of Indian Affairs Tribal Education Office, Job Service or Voc. Rehab. Offices. The information released may include my academic progress, grade point average, address, references and any financial information applicable to my eligibility for financial aid. # I hereby authorize Montana Tech to credit financial aid on my registration bill, for allowed charges. # I will inform the Financial Aid Office promptly of any other money I receive for educational purposes. Failure to do so may result in my having to repay federal or state aid and ineligibility for further aid. Assistance that must be reported includes, but is not limited to, scholarships, Voc. Rehab., VA, VA Work Study, BIA funding, and Job Training Partnership Funding. INFORMATION & GUIDELINES Respond to the on-line Award Notification immediately! This award is contingent upon the availability of funds and subject to change during the award period in accordance with federal regulations, institutional policy, and the accuracy of information provided by you and for valid reasons as determined by the Financial Aid Office. Adjustments in your offer may be necessary if you later receive additional assistance. Please consider carefully the effects of rejecting any portion of this financial aid offer. Subsequent requests to review your aid package will be given low priority and may take several weeks to process. All Federal, State and Montana Tech aid will be disbursed in equal installments each semester during registration with the exception of Work Study which may be earned at any time in the award period (up to $1000 in the fall). I certify by clicking the yes button below that I understand the information provided and that I agree to all of the conditions listed on this page.
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