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Booking Your Event NEW - Check Out The New "Energizing Meeting" from Tech Catering Services EVENT AND GUARANTEE INFORMATION Please read the following information, which may be helpful to you in planning a successful function. Our catering associates can provide all levels of service from an elegant dinner to a coffee service for your morning meeting. In addition to the selections offered in our catering menu, we enjoy creating menus to fit your special occasion or theme. All food and nonalcoholic beverages are to be provided by Mt. Tech Dining Services, with the exception of wedding cakes. ROOM RESERVATIONS: As soon as a date for your party has been selected, contact the Student Union Office at 496-4458, to reserve the catering service. The staff will be able to help you with the confirmation of the room reservations. Student Union and Montana Tech reserve the right to reassign rooms on availability and party size. Please note that all college facilities have a no-smoking policy. (You may smoke outside) For wedding receptions, we allow for a four-hour reception: the scheduled starting time to the scheduled ending time, not to exceed 12:00am. An additional hour will be allowed for your party’s cleanup. GUARANTEE POLICY: Final attendance must be confirmed with the scheduling office three business days in advance, or the expected number will be used for the guarantee. This number will be your guarantee, not subject to reduction. We will always set and prepare for 5% over the guarantee for the group. On your final billing, you will be charged for you actual number or 100% of the guaranteed number, whichever is greater. For every party, we will send out a confirmation detailing the service time, menu, location, and charges. Please review these confirmations carefully and notify the scheduling office with any changes. SECURITY: Montana Tech may require security officers for certain events. Only Montana Tech approved security officers may be used. Rates will be quoted on a case-by-case basis from the Montana Tech Scheduling office. SERVICE CHARGES: A $5.00 service charge will be applied to coffee services for 10 guests or less. (This does not include continental breakfasts) For wedding receptions, this price is already built into the menu packages. MINIMUM ORDER: There is a $25.00 minimum order for catered events, requiring delivery, set up or clean up. To receive a 10% discount, all orders under $25.00 may be picked up at the Marcus Deli. RETURN OF EQUIPMENT: Upon clean up of an event, any catering equipment (i.e. platters, bowls, coffee pots, china, silverware, cloth napkins, water glasses, coffee cups, etc.) not returned to Dining Services within 48 hours will incur a replacement charge for the cost of the missing equipment. DELIVERY CHARGE:
Cancellation notices must be made 48 hours prior to your event. Events that are canceled within 48 hours of the event may be subject to a surcharge to cover the costs of specialty items, if any, purchased for your event. Cancellations may be faxed to (406) 496-4511. For verbal notification, please call (406) 496-4518 or (406) 496-4196 (Monday thru Friday 8am-5pm). We will not accept voice mail messages for cancellations. LATE CHARGES & HOLIDAYS: Any event extending one hour or more beyond the scheduled reservation time will also incur an additional charge. We understand that special needs arise on short notice and we will do our best to meet your expectations. If you need service on short notice, please give us a call as soon as possible, however, a late charge of $15.00 will be added to your order for not booking within 48 hours. Orders placed within 72 hours of an event may result in a limited menu selection and the possibility of limited service staff. Cost of these functions may be negotiated at the time of booking. Events held on a holiday that is observed by the university will incur an additional 15% surcharge to offset holiday pay. DECORATIONS & CUSTOM SET-UP: Special arrangements can be made for décor packages such as special linens and theme decorations, at an additional charge. All services are set up in an attractive manner and include linen and basic centerpieces; however, fresh flowers will be an additional charge. Linens will be provided for all services except for orders under $25.00. You may add linen for an additional charge. Extra linens may be purchased at a cost of $2.50 per table linen and $1.00 for each linen napkin. Any party wishing to bring in their own centerpieces may do so with the permission of the catering department. Please note that the floral arrangements and décor items are the property of Montana Tech Dining Services. Removal or disassembly of these items without prior arrangements with the catering department will be considered intent to purchase, and the cost of the items will be added to your final bill. Any linen damaged by candle wax, ink, dye or any other non-food items will become the responsibility of the customer and a replacement charge will be added to the final bill. ALCOHOL PROCEDURE: Please contact the Student Union Office to sign a permit to have alcohol at your scheduled event. The student union personnel will discuss, with you, the reasoning for signing the alcohol permit. ALL permits will be reviewed and signed by the Chancellor. INNOVATION: Our Catering Department can create a wide variety of options to please a group of 5, 50, or 500. Our culinarians can satisfy the most discriminating palate and our service staff can please the most demanding of customers. From the basic and thrifty to the extravagant-our Catering Department is here to serve you. EXCLUSIVITY: We believe every ingredient of your catering experience should be mouthwatering, sensationally tantalizing, and gratifying through to its conclusion. Food Items Not Consumed: To ensure compliance with health code regulations, all food and beverages not consumed during the event remain the property of Montana Tech Catering Services. Certain services must be cleaned and cleared within two hours of set-up time. A $15.00 charge will be added to any catering even which catering trays are removed. Dining Services will provide "To Go" boxed for any bread, muffins or pastries left after your function ends.
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