MONTANA BOARD OF REGENTS OF HIGHER
EDUCATION
Policy and Procedures Manual
SUBJECT: INFORMATION TECHNOLOGY
Policy 1303.3 - Electronic
Mail - Employees
Effective May 24, 2002; Issued
June 10, 2002
SCOPE
This policy applies to all MUS employees using MUS-owned or managed computing
and information resources where access to those resources is part of their employment.
It also applies to visiting faculty, "adjuncts," other persons having
officially sanctioned, unpaid affiliations with a MUS campus, and any other
person that has authorized access to MUS-owned or managed computing and information
resources through other than student or patron status, as defined in Policy
1302. The term "user" in this policy refers
to MUS employees and the other types of users described above.
A separate policy (1304.3)
applies to MUS student users of MUS e-mail resources.
REQUIREMENTS
MUS-provided electronic mail (e-mail) systems are to be used by employees for
their job-related activities. Acceptable activities include: the conduct of
MUS business and delivery of MUS services; transmitting and sharing of information
among educational, research, and governmental organizations; supporting open
inquiry and education in and between research and instructional institutions;
communicating and exchanging professional information; encouraging debate of
issues in the user's specific areas of expertise; applying for or administering
grants or contracts; announcing requests for proposals and bids; announcing
new services for use in research or instruction; and conducting other appropriate
MUS business, which includes office-related functions or announcements.
Within the limits of state and federal law, any copies of messages created,
sent, or received by MUS employees using MUS e-mail systems, when stored on
MUS-owned equipment, are the property of the MUS. Privacy of e-mail is not guaranteed.
Authorized MUS personnel may monitor e-mail system usage for purposes of planning
and managing resources, evaluating system performance, troubleshooting purposes,
or investigating suspected abuse, as described in the MUS information technology
policy concerning privacy, security and monitoring (Policy 1302).
GUIDELINES: RECOMMENDATIONS, NOT REQUIREMENTS
Examples of misuse of MUS-provided electronic mail systems include, but are
not limited to:
History:
Item 114-104-R0102,
Electronic Mail- Employees, approved by the Board of Regents on May 24, 2002.
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